Our Standard Terms and Conditions.
[1]DEFINITIONS
Simon Maxwell Photography is referred to throughout as the “Processing House”. In cases where the Processing House’s client is not a direct client (e.g. an agency), all references in this agreement to “Client” shall be interpreted as references to the agency. Owner of image copyright is referred to as “Photographer”.
[2] COPYRIGHT
The entire copyright in the Photographs is retained by the creating Photographer at all times and will be respected as such.
[3] STORAGE OF IMAGES
Processing House has no obligation to retain or archive any of the images after they have been delivered to Client via ftp download link, and download confirmed.
[4] PAYMENT
Client shall make payment within 30 days of invoice, or on publication to the web, whichever sooner. Late payments will be billed a £12.00/month handling fee and 1.5% /month interest.
[5] RELEASES/ CLEARANCE
The Client shall be responsible for obtaining any required clearances and will indemnify the Processing House against all expenses, damages, claims and legal costs arising out of any failure to obtain such clearances. It is Client's responsibility to obtain the necessary permissions for any remedial retouching, adjustments to image colour and luminance levels and cropping decisions from the creating Photographer, plus where applicable, situations which require any model or property releases.
[6] CANCELLATION/ POSTPONEMENT
An order is considered firm as of the date of confirmation and accordingly the Processing House will, at their discretion, charge a fee for cancellation once images have been submitted and work has commenced on any assignment.
[7] REVISIONS/ EXTENSIONS TO ESTIMATES/ QUOTES
Wherever possible, assignments will be quoted for in advance of work commencing, and proposed work will be outlined. Additional instructions, further to the original brief, will either involve a revised quote or be billed at usual hourly rate (billed in 10 minute increments) with notice provided ahead of any work undertaken.
[8] ASSUMPTION OF RISK
Client assumes full risk of loss or damage to or arising from materials furnished by Client and warrants that said materials are adequately insured against such loss, damage, or liability. It is Client’s responsibility to ensure that digital files supplied are fully backed up elsewhere. Processing House’s server is not to be regarded as a form of data back up and no guarantee is provided in this respect : see also item [3] above.
An order is considered firm as of the date of confirmation and accordingly the Processing House will, at their discretion, charge a fee for cancellation once images have been submitted and work has commenced on any assignment.
[7] REVISIONS/ EXTENSIONS TO ESTIMATES/ QUOTES
Wherever possible, assignments will be quoted for in advance of work commencing, and proposed work will be outlined. Additional instructions, further to the original brief, will either involve a revised quote or be billed at usual hourly rate (billed in 10 minute increments) with notice provided ahead of any work undertaken.
[8] ASSUMPTION OF RISK
Client assumes full risk of loss or damage to or arising from materials furnished by Client and warrants that said materials are adequately insured against such loss, damage, or liability. It is Client’s responsibility to ensure that digital files supplied are fully backed up elsewhere. Processing House’s server is not to be regarded as a form of data back up and no guarantee is provided in this respect : see also item [3] above.
[9] APPLICABLE LAW
This agreement shall be governed by the laws of England & Wales.
This agreement shall be governed by the laws of England & Wales.
[10] VARIATION
These Terms and Conditions shall not be varied except by agreement in writing.
These Terms and Conditions shall not be varied except by agreement in writing.
Simon Maxwell Photography 2025
